FlexWhere

FlexWhere is an office software solution for hot desking that helps employees quickly find a free workspace, colleague, or meeting room. It allows facilities managers to get an insight on workplace occupancy statistics for better decision-making.

FlexWhere, a Dutchview application, is a convenient software application for organisations that already use or want to use hot desking for their office. It is for organisations whose employees do not have a fixed workspace unless indicated otherwise. You can find out quickly and easily which desk and meeting rooms are free and where colleagues are located. The information can be viewed on a screen display, desktop, laptop, or smartphone by the users in the premises at any time.

There are two modules available:

Workplace Module
This module helps to find a free workspace quickly and to search for colleagues by name, job, or department. Statistics about the workspace usage are also easy to retrieve.

Meeting Room Module
This module helps to find and book available meeting rooms on any device. Reservation statistics are also easy to retrieve, including immediate data on no-shows.

Key Features:

  • Shows real-time workspace occupancy
  • Heatmap of workspace 
  • Retrieves data on no-shows 
  • Software-based (low cost, low maintenance) 
  • Employees working remotely will also be displayed 
  • Find out where the emergency response team members are located 
  • Automatic log in
User friendly
It is an intuitive application, making it very easy to use for the users
Interactive floor map
Workplace is visually displayed on an interactive map by floors for convenience

Analysis
Data on management information, such as:
  • Real-time occupancy rate of desks and meeting rooms,
  • Workspace occupancy heatmap throughout the day on every floor, and 
  • Insight to no-shows,
can be retrieved for internal purposes, such as:
  • Better cost-saving decision-making, 
  • Cutting down corporate real estate bills, and 
  • Reach better ROI on buildings/rents
Software-based
Completely done by a single software for status and booking, with option to incorporate the use of sensors for meeting rooms. This makes it less costly with lower maintenance

Accessible
It can be used on all devices and platforms, including Windows, Android, and iOS

Assured privacy and security
ISO 9001 and ISO 27001 certified
Source code escrow
Location: 
FM6042

Contact details

107-111
EC4A 2AB
Fleet Street
London
United Kingdom